Seller verification request (send before you engage with an offer)
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*** TEMPLATE ONLY, NOT LEGAL ADVICE. This is a generic starting point published free by info2fuel. Have a qualified lawyer in your jurisdiction review and adapt it before you sign or send it. info2fuel accepts no liability for its use. ***

Subject: [YOUR COMPANY] verification request: [PRODUCT] offer ref. [REF]

Dear [NAME],

Thank you for your offer dated [DATE]. Before we take it further, our standard process asks every new counterparty for the following. A genuine seller can usually provide these within a day or two:

1. Full legal name, registration number and registered address of the selling company, and the name and title of the authorised signatory.
2. Your relationship to the titleholder (are you the titleholder, an employee, or an intermediary, and how many intermediaries sit between us and the titleholder?).
3. Origin of the product and name of the refinery, with a certificate of origin to be provided at loading.
4. Exact location: terminal name, port and tank (we will verify directly with the terminal using contact details from its official website).
5. Pricing basis (fixed, or benchmark-linked with the assessment and pricing period).
6. Proposed procedure, Incoterm and laycan, confirming that the buyer's inspector will be appointed and paid by the buyer and that no fee of any kind is payable before title transfer.
7. Confirmation that you can sign an SPA containing origin and sanctions warranties.

We don't pay storage, injection, dip-test, document or registration fees, and we don't send identity or banking documents until both sides are verified.

Kind regards,
[NAME]
[TITLE], [COMPANY]
[COMPANY EMAIL] | [PHONE]


Published free by info2fuel (https://trade.realengage.app/tools/kit). TEMPLATE ONLY, NOT LEGAL ADVICE. This is a generic starting point published free by info2fuel. Have a qualified lawyer in your jurisdiction review and adapt it before you sign or send it. info2fuel accepts no liability for its use.