Trading portalTEMPLATE ONLY, NOT LEGAL ADVICE. This is a generic starting point published free by info2fuel. Have a qualified lawyer in your jurisdiction review and adapt it before you sign or send it. info2fuel accepts no liability for its use.
Subject: [YOUR COMPANY] verification request: [PRODUCT] offer ref. [REF]
Dear [NAME], Thank you for your offer dated [DATE]. Before we take it further, our standard process asks every new counterparty for the following. A genuine seller can usually provide these within a day or two:
- Full legal name, registration number and registered address of the selling company, and the name and title of the authorised signatory.
- Your relationship to the titleholder (are you the titleholder, an employee, or an intermediary, and how many intermediaries sit between us and the titleholder?).
- Origin of the product and name of the refinery, with a certificate of origin to be provided at loading.
- Exact location: terminal name, port and tank (we will verify directly with the terminal using contact details from its official website).
- Pricing basis (fixed, or benchmark-linked with the assessment and pricing period).
- Proposed procedure, Incoterm and laycan, confirming that the buyer's inspector will be appointed and paid by the buyer and that no fee of any kind is payable before title transfer.
- Confirmation that you can sign an SPA containing origin and sanctions warranties.
We don't pay storage, injection, dip-test, document or registration fees, and we don't send identity or banking documents until both sides are verified. Kind regards, [NAME] [TITLE], [COMPANY] [COMPANY EMAIL] | [PHONE]